5 Common Building Issues That Arcsite Catches Before They Become Expensive

When it comes to managing a building, it’s often not the catastrophic failures that cause the most stress; it’s the slow, unnoticed problems that quietly escalate until they’re unavoidable (and expensive). That’s where Arcsite steps in. By centralising your building’s documents, maintenance reports, photos, and inspections into a live, accessible portal, Arcsite helps owners, corporations and managers spot red flags early, before they become budget-blowing problems. These are five real issues Arcsite helped catch before they snowballed:

Unbudgeted Leaks in the Roof

A three-story complex in Braddon was subject to occasional ceiling discolouration in a third-floor hallway. The building’s roof report had been uploaded to Arcsite three years earlier but has not been checked since.

How Arcsite helped: While performing a routine yearly review, Arcsite noted that the roof report had noted “minor flashing deterioration” and recommended a follow-up, now overdue. The committee organised a roof inspection, which revealed slipped tiles and spalled pointing. A $2,000 repair was made, averting a $50,000 water damage claim.

Fire Safety Compliance Before a Fine Hit

A Tuggeranong medium-sized building had passed its previous fire audit, but only just. The fire doors had minor defects noted, but they were not repaired.

How Arcsite helped: Since Arcsite tracks inspection history and auto-reminds building managers about pending issues, the defects were fixed three months later for a $700 fix.

If nothing was done, the next audit would’ve passed, likely costing $7,000 to replace the emergency fire door on all units.

Balcony Drains That Nearly Flooded a Courtyard Apartment

A Gungahlin apartment’s lower courtyard was flooded after heavy rain. The real culprit? Clogged upper-floor balcony drains.

How Arcsite helped: It was found through maintenance records that several requests for annual drain cleaning had not been recorded. Arcsite’s history records helped determine responsibility and allowed the OC to schedule, in future, a 6-monthly cleaning. The insurer paid for the $5K damage, although the building stepped in to halt additional premium hikes by acting quickly.

Termite Damage to Basement Store Rooms

A Weston Creek building had no obvious pest issues until someone noticed timber shelving crashing in a locked storeroom.

How Arcsite helped: Because Arcsite maintains a history of all prior pest inspection reports, the committee quickly determined that no termite inspections had been done in over four years. In under 48 hours, a full inspection and treatment plan were completed, preventing the building from potential structural compromise. Cost of treatment: $1,300. Cost of repairs if left unattended: estimated $40,000+.

Lift Warranty Nearing Expiry a No-Charge Repair

A lift in an inner-south apartment building began to stall intermittently. The strata manager assumed it was no longer under warranty and began calling for quotes on replacement parts.

How Arcsite helped: A member of the committee accessed the Arcsite portal and located the original records of the lifts installed, including a 10-year parts warranty with 14 months remaining. The problem was resolved free of charge by the maker. Without Arcsite, the building would have spent $8,500.

Arcsite doesn’t just store your building’s data; it puts it to work for you. By consolidating documents, inventing smart reminders, and tracking inspection history, Arcsite allows executive committees and building managers to anticipate problems, not just react to them. As building costs increase and compliance mandates rise, early action is not just smart, it’s required.

Interested in learning more about what Arcsite can do for your building?